【Example Form Filling Guide】What is a Renewal Permit Application for a Engineer/Specialist in Humanities/Int’l Services Visa?
The renewal permit application is a crucial procedure for foreign nationals residing in Japan under a Engineer/Specialist in Humanities/Int’l Services Visa. This article explains the basics of the Technical/Humanities/International Services Visa, the renewal permit application process, and provides example form filling guidance.
What is a Engineer/Specialist in Humanities/Int’l Services Visa?
The “Engineer/Specialist in Humanities/Int’l Services Visa” is a visa for foreign nationals working in Japanese companies or similar entities by utilizing specialized knowledge or skills. Its official name is the residence status “Engineer/Specialist in Humanities/Int’l Services.” It covers a wide range of occupations, including IT engineers, interpreters, marketing, research and development, accounting, and human resources.
The key points of this visa are that the applicant’s “academic background or practical experience” and the “nature of the work to be performed” must meet the requirements for this residence status. The Tech/Humanities/International Business Visa is typically granted for periods of 1, 3, or 5 years. Failure to renew before expiration renders the holder unable to legally reside or work in Japan. Therefore, understanding the requirements and necessary documents for the renewal application is essential.
Since visa renewal criteria include stable and continuous income and social insurance enrollment status, employers must ensure appropriate employment contracts and working conditions are established from the outset.
What is a Renewal Permit Application?
A renewal permit application for a Engineer/Specialist in Humanities/Int’l Services Visa is the procedure conducted at the Immigration Services Agency (ISA) to continue working and residing in Japan after the current period of stay expires. Applications can be submitted starting three months before the expiration date and must be filed no later than the expiration date itself. During the renewal application process, a “deemed period of stay” applies, allowing continued residence until the result is issued.
Required documents include the Application for Extension of Period of Stay, employment contract/certificate of employment, company profile materials, withholding tax statements, tax certificates, and tax payment certificates. The status of social insurance and tax payments is particularly scrutinized during the review.
Furthermore, if the applicant has changed jobs or their job duties have changed, the application will also be checked to confirm whether the new duties still meet the requirements for the “Technical/Humanities/International Services Visa” status. The renewal application is not merely a procedure for extension; it is a process to reconfirm continued compliance with the criteria.
Filling Example
When filling out the “Engineer/Specialist in Humanities/Int’l Services Visa” renewal application form, numerous errors or blank fields may be treated as deficiencies, potentially prolonging the review process. Please pay close attention to this point.
First, in the “Status of Residence” field of the application form, enter the official name: “Engineer, Humanistic Knowledge, and International Services.” Accurately transcribe your current period of stay and residence card number by referring to your physical residence card. For the “Reason for Requesting Extension of Period of Stay” field, it is crucial to provide a specific and concise explanation, such as “To continue working for the same company in the same capacity as before.”
For the employer section, ensure the company name, address, capital, number of employees, etc., match the information in the company profile documents. Enter the projected income amount consistent with your withholding tax slip or pay stub.
Also, ensure you fully disclose any dependents and the residency status of accompanying family members. Refer to the sample form and write legibly in black ink, avoiding abbreviations and writing neatly.
Summary
Applying for renewal of the TEngineer/Specialist in Humanities/Int’l Services Visa is an essential procedure for continuing to work in Japan under this status of residence. Understanding the review criteria and accurately completing the application form are key to a smooth renewal process. Utilize the sample form and strive to submit an application free of errors.
